One solution for all your challenges of sample management at scale

• Lost samples disrupting workflows

  Misplaced or unaccounted samples disrupt workflows, causing delays in product development, marketing, and sales efforts.

  Our Solution: Barcode scanning enables teams to monitor each sample throughout the production journey, providing stakeholders with up-to-the-minute updates on an item’s status. Alternatively, use RFID tags and scanners for full traceability and location history of each sample along all development steps.

   

• Manual and time-consuming receiving processes

  A manual process for receiving samples is often slow and prone to errors, leading to bottlenecks and inefficiencies in handling and cataloging incoming materials.

  Our Solution: Our enterprise sample management solution designed for fashion brands is smoothly integrated into both, our Basic and Enhanced Sample Tracking modules. At its core, barcode scanning allows teams to receive samples quickly and efficiently, minimising errors. Lets Flo also customises and prints unique barcodes for different label formats, ideal for tracking production samples or items not yet assigned a product code.

  For high-volume sample management and unique to the Enhanced module, RFID technology is the optimal solution. Scanners positioned at strategic points automatically update an asset’s location as it passes by, drastically reducing manual labour and saving significant time.

   

• Over-reliance on key personnel

  Dependency on specific individuals for critical processes makes the business vulnerable to disruptions when these employees are unavailable, affecting continuity and efficiency.

  Our Solution: Every business tends to over-depend heavily on key personnel, often due to inadequate process documentation or because certain documents and unsupported systems have developed around these individuals, outside the formal IT architecture. Lets Flo offers a fully managed and supported solution that seamlessly integrates with your business’s preferred IT infrastructure.

   

• Duplication of effort across teams

  Without a centralised system or clear protocols, multiple teams may end up replicating efforts in handling, processing, or ordering samples, leading to wasted resources and increased operational costs.

   

• High sampling costs and over-ordering

  Excessive costs associated with procuring, storing, and managing samples, coupled with the tendency to over-order to ensure availability, can strain budgets and lead to wastage.

  Our Solution: Enhance Press and Sales prospects by managing sample requests and logistics both within your business departments and with external contacts, thus increasing your ability to fulfil more requests. Use accurate sample data to assess whether changes in production levels require you to reorder samples or if it’s more feasible to wait for Top of Production.

   

• Time-consuming vendor sample order management

  Dealing with vendors for sample orders often involves complex coordination and extensive time investment, which can slow down operations and delay project timelines.

   

• Poor visibility on Inbound dates

  Lack of clarity regarding the arrival times of samples to various business functions can lead to planning issues, inefficient resource allocation and potential project delays.