Every studio day starts the same. The calendar’s booked, the set’s ready, and the team’s prepped.
And then the real day begins: A missing sample. A delayed sign-off. The stylist can’t find the outfit. The retoucher is still waiting for the approved selects. By midday, you’re playing catch-up, and by the end of the day, you’re wondering where the time went.
If your team works across hundreds of products, multiple sales channels, and complex styling briefs, losing time is frustrating and expensive.
This blog is about how studios like yours are taking time back by making smart changes across the workflow.
The invisible ways studios lose time
It’s rarely one big thing. It’s the thousand small ones:
- Styling teams digging through racks looking for the right version of a sample
- Confusion over whether a product has already been shot
- Sample duplicates arriving late or not at all
- Last-minute shoot briefs in Slack
- Copy and imagery that don’t align in timing
- Endless renaming and uploading of files post-shoot
Every delay eats into your margin, schedule, and team’s energy.
Time management isn’t just a calendar
A calendar is a tool. Time management is a workflow.
When content is produced in high volume, calendars alone can’t keep up with the interdependencies between shoots, samples, stylists, assets, and feedback. You need connected systems not just timelines.
Here’s how studios using Let’s Flo do it better.
1. Get ahead with workflow tiles
At a glance, Lets Flo’s visual workflow tiles show the real-time status of every product and task in your pipeline: sample readiness, copy progress, shoot status, and post-production.
No more guesswork. Instant visibility across the process, colour-coded (green, amber, red) so you know where to focus your attention.
2. Streamline the admin that slows you down
From call sheet generation and file naming to folder creation and post-production tracking, Lets Flo helps you automate repetitive tasks that previously ate up hours.
- Contact sheets? Automatically generated.
- Resource bookings? Synced to calendars.
- Cost tracking? Done behind the scenes as bookings happen.
- Outfits? Captured and barcoded on the mobile app.
Less admin. More creative time.
3. Track samples like inventory
Lets Flo’s sample tracking solution go beyond “in/out.” You can:
- See where a sample is (and where it should be next)
- Know if it’s the right size and condition
- Track duplicates, production changes, and model suitability
- Scan barcodes to check availability and location
In high-volume studios, sample chaos is a top time-waster. Flo fixes that.
4. Style without the spreadsheet
Styling teams often spend more time recording outfit details than building looks. With Lets Flo’s mobile outfitting app, you can:
- Create and capture styled outfits on the go
- Scan barcodes to auto-log product IDs
- Add notes and visual references
- Route for fast sign-off by a styling director
No more juggling Google Sheets and WhatsApp approvals.
5. Schedule smarter
Lets Flo’s integrated studio and resource calendars let you:
- Book shoots with custom fields (product source, model, set, notes, etc.)
- Assign only available team members (with auto-conflict detection)
- Instantly sync events with personal calendars
- Track hours and unit costs per project
This isn’t a static calendar. It’s live, responsive scheduling with real-time data backing it up.
6. Centralise the entire studio brain
Copy briefs, creative references, CADs, shoot notes, annotations, retouching feedback, and cost lines—all in one platform. Lets Flo removes the fragmentation between teams and stages:
- Post-production sees annotated contact sheets the moment selects are ready
- Copywriters can reference imagery, product data, and brand guidelines in one panel
- Everyone works from the same source of truth, with no duplication or manual tracking
7. Use performance data to refine time use
Want to know why some shoots always run over, or which categories take longer to style or retouch?
Lets Flo’s reporting tools give you insights on:
- Cost per image
- Time spent per stage
- Resource utilisation
- Shoot timelines vs actuals
With this visibility, you’re not just fixing time problems but preventing them.
You can’t buy more hours. But you can stop wasting the ones you already have.
Lets Flo is more than a tool. It’s a mindset shift. It brings all the moving parts of content production into one connected, automated system. The result? Less chasing. More clarity. And finally, a studio that runs on time.
See how studios are getting hours back without burning out.
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