Why brands need efficient sample management to thrive

In our last post, we discussed the headaches of manual sample management in fashion and retail. Today, let’s explore how a streamlined approach can completely revamp your workflow and why our solution might be exactly what you’ve been looking for.

Benefits of streamlining sample management 

• Real-time inventory control: Ever had a sample go AWOL or faced the frustration of double-booking one? With a centralised system, you can know exactly how many samples you have, where they’re at, and which ones are available—all in real-time. This means less stress, better planning, and zero lost samples.
• Increased efficiency: Forget the manual back-and-forth. With a streamlined check-in/check-out system, everyone knows where samples are, which saves time and avoids confusion. It keeps the focus on creating great content and getting products to market faster.
• Cost savings: Lost or delayed samples can rack up costs quickly. With everything organised and visible, you’ll avoid extra reorders and keep expenses in check.
• Better collaboration: Real-time data access for everyone means better communication across teams. Projects move forward without a hitch when everyone’s on the same page.
• Scalability for growing brands: As your brand grows, so does your sample management workflow. You can scale without needing a larger team just to keep track of samples.
• Improved consistency: With a solid sample management system, you’re less likely to deal with mistakes—like missing or mislabeled samples. With everything tracked in one place, you’ll keep workflows smooth and maintain the quality your brand relies on.

How Lets Flo takes sample management to the next level

At Lets Flo, we know that sample management isn’t just about keeping count of items. It’s about perfecting the process, saving time, and ensuring every little detail runs smoothly. Here’s how we’re transforming sample management:

• Holistic sample management: With Lets Flo, you’ve got a single, centralised spot to manage all your samples. From check-in to check-out, across every department—it’s all there, updated in real time.
• Easy tracking with barcode & RFID: We get it; tracking samples manually can be a hassle. That’s why we integrate with barcode and RFID technology so you can tag, scan, and manage samples with ease. Need to scan a barcode while you’re on the move? Our mobile app has you covered.
• Notifications & reminders: With Lets Flo, you’ll get reminders for sample returns, next steps, and availability, keeping your team up to speed without extra effort.
• Detailed reporting & insights: Our reporting dashboard gives you all the insights you need. Spot inefficiencies, make better decisions, and keep your process sharp.
• Customisable workflow: Flexibility is key! Lets Flo lets you tailor workflows to fit your brand’s needs, making sure sample management stays smooth and efficient.

A real-life use case: M&S (Marks & Spencer)

M&S, the iconic clothing and homeware retailer, was facing some real challenges in content production. Managing samples, keeping communication clear, and getting everyone on the same page was, well, chaotic.

With Lets Flo, M&S brought everything sample-related onto a single, streamlined platform. They could track each sample from check-in to final photography in one place. 

The results?

• Faster turnaround to get products online
• Instant sample visibility as they arrived, speeding up production
• Sample booking and confirmation in one platform meant less back-and-forth on email
• Better planning with all samples, shoots, and model bookings in one place

Lets Flo – redefining sample management for brands

Lets Flo is the answer if you’re ready to level up how you handle samples and boost your content creation efficiency. From check-in to final photo, our platform takes care of it all. Simplify, optimise, and make your workflow as smooth as possible.

Want to see how it works? Reach out and schedule a demo.